Wedding studio management software
One system for leads, bookings, shoot scheduling, post-production, client galleries, album approvals, delivery and payments — instead of a cloud drive, a CRM, a gallery service, a spreadsheet and one person holding it together.
Sound familiar?
The enquiry arrives on WhatsApp at 11 PM and is forty messages deep by Sunday, under three other weddings.
The quotation is last season’s PDF with the names swapped, and version 7 goes out with the old price.
Nobody can answer "where is my album?" because culling, editing and revisions live in an editor’s head.
The couple picks album photos by sending 400 screenshots back on WhatsApp, and someone has to count them.
Balances go unchased because no one remembers which couple still owes what.
The archive is a shelf of hand-labelled disks with one copy each and no index.
What changes
Every enquiry becomes a lead card with call and WhatsApp activity logged against it, moving from new to won. Quotations go out as links the couple can accept online, convert into contracts, and get signed in the browser with an audit trail.
Weddings, receptions and pre-shoots on a single calendar, with shooters and editors assigned per event, gear reserved and checked out, and leave tracked — so double-bookings surface before they hurt rather than the night before.
Photo edits, film edits and album jobs move through backup, culling, editing, review, export and delivery as visible states. "Where is my album?" gets an honest answer from the same board the team works on.
A private portal per client: watermarked proofing galleries, album picks with min/max limits, film approvals, downloads and messages. Turn on AI people search and they filter thousands of photos by who is in them — analysed on your own server, never sent to a third party.
Numbered quotations, invoices and receipts in INR. Couples pay by card, UPI or netbanking through your own Razorpay account, so it settles with you. Not on a gateway yet? Show a scan-to-pay UPI QR and confirm the UTR in one click. Overdue invoices chase themselves, politely and with a cap.
Working files stay on fast storage; delivered seasons drop to an archive tier at about ₹623 per TB per month — roughly 5.6× cheaper than keeping them hot. Encrypted, offsite, and filed under the client rather than under a handwritten label.
Side by side
| What you need | Without a system | With Wedding OS |
|---|---|---|
| Where a booking lives | WhatsApp, a call log and someone’s memory | A lead → quotation → signed contract, all linked |
| Album selection | 400 screenshots, counted by hand | Portal picks with limits, filtered by person |
| Delivered files | Disk #14, one copy, no index | Archive tier: encrypted, offsite, filed under the wedding |
| Chasing balances | Remembering to, then feeling awkward about it | Scheduled reminders on your timetable, with a hard cap |
| What it costs | Four subscriptions and four logins | One plan plus metered storage, every rate published |
FAQ
Yes. Lite is free forever and carries every feature at solo scale — the full workflow from enquiry to delivery, the client portal, automations and AI — with one team member, one branch and light caps on portal links and automations. No card, no expiry.
Yes. Connect Google Drive once, pick your files with Google’s own picker, and Wedding OS pulls them into your media library tagged to the right project, category or gallery. The transfer runs on our servers, so you can close the tab.
No, and it is not trying to. Wedding OS owns the workflow around your tools — the enquiry, the schedule, the selections, the delivery and the money. Editing stays in Photoshop and Lightroom, and the Photoshop panel brings your approved selections and album templates into that app rather than pulling you out of it.
Every query is scoped to your studio on the server and never trusted from the browser, and an automated isolation test suite re-proves that on every change we ship. Inside your studio, 80+ fine-grained permissions decide who sees what.
A full export of everything — clients, finances, projects and files — is a built-in feature, not a support ticket. Loyalty should come from the product being good rather than from your archive being stuck.
Yes. Billing and invoicing are in INR, messaging is WhatsApp-aware, UPI collection works without a payment gateway, and the app runs in English, தமிழ் and हिन्दी.
Start free on Lite — every feature at solo scale, no card, and a full export any time you want out.
Related: All features · Pricing & storage rates · Compared with the usual tools · Security