Photography scheduling software
Weddings, receptions and pre-shoots on one calendar, with the crew assigned, the gear reserved and the clashes surfaced before they cost you a shoot.
Sound familiar?
Two shooters were promised to two different weddings on the same Saturday and nobody noticed until Friday.
The second camera body is at somebody’s house and nobody is sure whose.
A shooter took leave that was approved in a chat and never reached the calendar.
The muhurat time moved and half the crew is working from the old call sheet.
“Who is culling the ceremony?” gets asked in the group every single week.
What changes
Weddings, receptions, pre-shoots, engagements and studio sessions on a single calendar, each carrying a status from scheduled through to completed — so the answer to “is that confirmed?” is on the event rather than in someone’s memory.
Assign shooters, editors and assistants to each event by role. Conflicts surface at the moment you assign, not on the morning of the shoot.
Reserve and check out equipment against an event, so the second body is allocated to a wedding rather than to whoever reached the cupboard first.
Leave requests and approvals live where the calendar does, and a studio-wide task board with owners, priorities and due dates answers the culling question once instead of weekly.
Side by side
| What you need | Without a system | With Wedding OS |
|---|---|---|
| The calendar | A shared sheet and a group chat | One calendar, every session type |
| Double-booking | Found out on Friday | Surfaced when you assign |
| Equipment | “Who has the 70-200?” | Reserved and checked out per event |
| Leave | Approved in a chat | Requested and approved against the roster |
| Who is doing what | Asked in the group weekly | A task board with owners and due dates |
FAQ
Yes. Crew is assigned per event with a role, so the mehendi team and the reception team can be different people on the same project.
It surfaces the conflict at the moment you assign rather than blocking you outright — sometimes you genuinely do want the same person across a split day. The point is that you decide it knowingly instead of discovering it on Friday.
Gear is reserved against an event and checked out when it leaves, so a body allocated to Saturday shows as unavailable rather than becoming an argument.
Yes, and that is the point. Roles carry fine-grained permissions, so an assistant can see their own schedule without seeing the studio’s finances.
The event is the single record everyone reads, so moving it moves it for the whole crew. Nobody is working from a call sheet that was accurate last Tuesday.
Start free on Lite — every feature at solo scale, no card, and a full export any time you want out.
Related: All features · Wedding studio CRM · Pricing · Studio management software