Photography quotation software
Send a numbered quotation as a link, let the client accept it online, and turn it into a contract signed in the browser — linked and audited the whole way to the receipt.
Sound familiar?
Every quotation starts as last wedding’s PDF with the names changed, and sometimes the names do not all get changed.
A client accepted “the second option” in a chat and now nobody can prove which one that was.
The contract goes out as a PDF, comes back as a photograph of a signature, and gets filed in a downloads folder.
Package prices live in someone’s head, so two enquiries in the same week get two different numbers.
By the time the invoice is raised, the quotation it came from is three versions old.
What changes
Send a numbered quotation the client opens in the browser and accepts online. What they accepted is recorded — the version, the date and the amount — rather than reconstructed from a chat thread six weeks later.
An accepted quotation becomes a contract signed right there, with a full audit trail of who signed and when. No printing, no photographing a signature, no downloads folder.
Package pricing lives in the studio rather than in whoever is replying, so the same wedding gets the same number no matter who sends the quotation.
The contract becomes a numbered invoice and then a receipt, each linked back to the quotation it started as. Nothing is re-typed, so nothing drifts.
Side by side
| What you need | Without a system | With Wedding OS |
|---|---|---|
| The quotation | Last wedding’s PDF, names changed | A numbered link, accepted online |
| Proof of what was agreed | A chat message | The accepted version, dated |
| Signature | A photo of a signature | Signed in the browser, audited |
| Package prices | In someone’s head | Set once, used by everyone |
| Quotation → invoice | Re-typed | Linked and numbered automatically |
FAQ
Signing is recorded with a full audit trail — who signed, when, and against which version of the document. Whether a given contract meets your own legal requirements is a question for your advisor rather than for us.
No. It opens from a token-secured link — an unguessable value, stored hashed, rate-limited against guessing and revocable by you at any time.
Yes. Quotations, contracts, invoices and receipts each carry their own number and stay linked to one another, so the year-end pull is an export rather than a reconstruction.
Packages are priced in the studio, not per enquiry, so two people quoting the same wedding in the same week arrive at the same number.
It converts to a contract for signature, and from there to a numbered invoice payable in the client’s own portal by card, UPI or netbanking. The chain from enquiry to receipt stays linked end to end.
Start free on Lite — every feature at solo scale, no card, and a full export any time you want out.
Related: Wedding studio CRM · Invoicing & payments · Pricing · Studio management software